Expertflow Cloud Contact Center provides a user-friendly interface for the agents. By using this interface, Agent can do all the CTI operations, and agents are not required to log in on any SIP phone, he/she just need to login into the Agent Interface inside the MS CRM, and we will automatically register a browser-based SIP phone based on his dedicated extension. This interface follows the mechanisms of WebRTC ↔ SIP. The detail of each functionality is below
Agent Login
By providing the username, password, and Domain agent can easily login into the CTI interface. Here agent doesn't need to provide any extension because as soon as he/she will log-in we automatically register a web sip phone on the browser and that will be used for Audio steam.
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When you buy Cloud Contact Center License from Expertflow, you will get your specific Domain which represents your tenant. You can only log- in to your agent by providing your Tenant information |
Agent State
As soon as the agent login on the CTI toolbar, He will be able to see his personal information like his name, extension, and his current availability status on the top left corner. Just like any other contact center, the agent can control his state by making himself Ready / Not Ready to receive the Queue Calls. We support the following 3 stats
| State | Description |
|---|---|
| Ready | If the agent is in Ready State, he will be able to receive Queue Calls |
| Not Ready | If he is Not-Ready State, he will not be able to receive any Queue Calls, however, he can receive a direct extension to extension call. |
| Logout | He will be Log-out from the CTI. |
Incoming Call / Caller Information Popup on Call Arrival (ScreenPop)
As a contact center agent, he can receive the incoming call either via Queue or via extension. As soon call lands on that agent, a notification will appear indicating an inbound call is ringing. Along with the notification, a beep sound will also play to alert the agent that there is an incoming call, which needs to be answered. Along with notification agent can also see the customer calling number. The caller information is displayed on the MS CRM Web Page as soon as the call arrives. If multiple contacts match the connector shows all those contacts for you to choose from.
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The notification at the right bottom is configurable, customer can enable/ disable it via configuration, By default, it's enabled. |
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For Online CRM, In the contacts entity, we search on the 'Business Phone ' field, and in the Accounts entity, we search in the ' Phone ' field. These fields are not configurable |
Search by Multiple fields
The customer’s ANI is searched against multiple Phone fields which can be configured on the CRM side against the respective (Leads, Accounts, Contacts) entity.
Search in Leads, Accounts, and Contacts
An incoming call phone number is searched in Leads, Accounts, and contacts. First, second and third priorities can be set. For example, if the priority is Leads → Accounts → Contacts, It first searches into the ‘Leads’ entity and the resulting record is popped up. If the customer record does not match into ‘Leads’ then it searches into the ‘Accounts’ entity and then finally into contacts, if no record is matched in the account.
No ANI Match
In the case, the customer record is not available in either of the leads, accounts, and contacts table, the "New Leads" page should be popped up in front of an agent (configurable). The phone call activity is not logged in this case.
Multiple matches
In the case of multiple matches, a list of all the matched records of the respective entity is shown in the drop-down list in alphabetical order. The first record in the list will automatically pop up, however, the agent can also manually select the customer record from the dropdown list and that customer profile will popup.
Outbound Call / Click to Dial
An agent can make the outbound call by providing the customer number or via click to dial feature. In both of these cases agent needs to be in a Not Ready state
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Call Controls
As soon as the agent accepts the call, he will be in contact with the customer, and they can talk with each other. Other call controls will also appear as soon as the call connects with the customer. The following call control we support.
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The Transfer call can only be successful if the 2nd agent is in Ready State If the agent is in NOT Ready State. The Transfer call will be dropped and for the Conference Call, 1st Agent won't be able to make the conference call with 2nd agent. |
Call Attached Data
If you wanted to pass some specific information to an agent from IVR, for example, Customer Name, Address, Billing Information, etc, this information can be passed as attached data. This information help agent to identify customer quickly and provide them good service. Total 10 call variables can be configured, user can also configure/define the keyName for each parameter, for Example FirstName, Last Name, Mobile number ... If Key is more than 15 characters, it will be truncated after 15 characters. Full Key can be seen on the mouse hover.
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Wrapup State
Wrapup state is only available in case of Inbound Queue Calls. Wrapup time is configured at the EF Cloud Contact Center admin portal. Wrapup will not trigger in the case of Outbound and Direct Transfer calls. The following flow will be executed on the inbound Queue Call.
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After the login, At any point of time if the agent Refreshes the browser or closes the browser the current ongoing session will end and the agent needs to re-login on the CTI. |
Phone Call Activity / Call Wrap-up
A phone call activity is automatically created and linked to the matched caller account in Microsoft CRM. Any call notes that you write while handling the call are also saved along with the phone call activity and the selected wrap-up code is applied in Cisco Finesse. You can track the call handling status via native CRM reports as well as via the Cisco call wrap-up report.
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